Terms & Conditions

Payment Policy

To confirm registration into a course a 20% non-refundable, non-transferable deposit of the course fee is due at time of enrollment with course application. Final payment is due four weeks before course begins.

Payments can be made by direct debit or credit.  Please note a 3% transaction fee is required for credit card payments.

Upon registering, an invoice will be sent to the student with direct debit details.

Cancellation/Change Policy

If the student cancels their course or workshop enrolment less than four weeks prior to the start date, there will be no refund of any monies paid. Where the student cancels their enrolment more than four weeks prior to the start date the 20% deposit will not be refunded. Once a course has commenced no refunds are permitted.

Please be advised, Be Pilates reserves the right to cancel or change course or workshop dates three weeks prior to the scheduled start date. In this event, the student will have the option of enrolling into the next available course or receiving a full refund.

Course Materials

Students will be supplied course materials or workshop notes on the first day of training.

Prospective Pregnant Registrants

We do not accept registration into our courses or workshops from students who are knowingly pregnant. Normally it is considered safe and desirable to work out during pregnancy as this method of exercise can be tailored to an individual’s particular prenatal stage, however, we do not tailor our courses or workshops to pregnant women. Under certain circumstances permission may be granted for select workshops.

Absenteeism & Make-up Hours

If the student misses more than five hours of a course they must make up the same amount of hours missed (1:1 ratio). If a student misses less than five hours of a course, they need to make up half the time in private review at their own cost (2:1 ratio of hours missed to hours made up).

Any make-up hours for Advanced, Anatomy, Rehab, and ISP (Injuries & Special Populations) courses are to be done on a 1:1 ratio of hours missed due to the large amount of course material.

Make-up hours should be completed in a timely manner.  Students have six months to make up any hours missed, otherwise the course is forfeited and the entire course must be retaken in order to take the exam and certify.

A letter of completion will be sent to the student when it has been confirmed that the student has completed the missed hours.

No time can be missed during any Foundation Course. If a student misses any time then the course must be re-taken.

Video or Audio Recording

An audio or video recording of any course or workshop is strictly prohibited. If there are exceptional circumstances that make this necessary, the student must apply in advance and receive written permission from Merrithew, which permission may include signing a contract restricting the use of the recording.


Students must take their exam within six months of completing their last course (this includes ISP). If the student has failed to meet this six month deadline, the student must complete private review hours with an Instructor Trainer to reinstate their eligibility to take the exam.

Private Review

Material covered by the Instructor Trainer will be tailored to meet the student’s specific needs. The number of private review hours required is based on the course material that must be covered as well as the demands of the course repertoire.

The MINIMUM private session requirements are:

  • Matwork – 1 hour
  • Reformer – 1 hour
  • Matwork & Reformer – 1 to 2 hours
  • Matwork, Reformer, Cadillac, Chair & Barrel – 2 to 3 hours

The Instructor Trainer may recommend further private review hours or study as required.


Date of Certification

Upon successful completion of the course exam, students are considered Certified Instructors as of their final exam date.


Continuing Education

STOTT PILATES Certified Instructors (who have completed their exam) are required to obtain six hours (0.6 credits) of STOTT PILATES CECs annually to maintain their certification.

Every student has one full calendar year to earn their credits, beginning January 1st, the year following successful completion of their exam. For example, if the student successfully completes

their exam(s) in July 2013, their first CEC period begins January 1, 2014 and ends December 31, 2014. CECs are earned every year on the calendar year (Jan-Dec). CECs are not transferable

from one year to another.